Trinity Retreat Center Terms and Conditions
Terms and conditions for individuals:
1. Individual Attendee Cancellation/No-Show. In the event of a cancellation made more than thirty (30) days prior to the Event, TECA will credit Guest the cost of the room, less a $50 cancellation fee. For a cancellation made within thirty (30) days of the Event, or if an Attendee simply does not show up to the Event, TECA will retain the full cost for the room.
2. Attendee Late Addition. The Center’s expenses increase with the late addition of Attendees prior to the Event. Therefore, if Guest adds Attendees within 10 days of the start of the Event, Guest will be required to pay the fee for the additional Attendee plus [10%]. TECA may deduct these amounts from Guest’s credit or debit card on file.
3. Use of the Retreat Center; Restrictions; Damages Policy.
(i) follow promptly and courteously TECA staff’s directions regarding access, supplies, obstruction, and placement of equipment;
(ii) safeguard and keep free from damage the premises, including the walls, flooring, ceiling and grounds, and all other items in and around the premises;
(iii) safeguard and keep free from damage any religious artifacts, exhibits, items or objects on display;
(iv) observe any site procedures relating to use of the premises as required by the staff; and
(v) refrain from smoking in any area of the Center.
(i) pets (except for guide dogs and certified emotional support animals);
(ii) pillows, bed sheets, duvets or other items of bedding;
(iii) appliances or other equipment for heating or cooking purposes; or
(iv) boats or floatation devices, such as canoes, kayaks, or rafts.
TECA reserves the right to remove and/or confiscate any of the above items found on the premises without notice and to charge Guest for any costs incurred by taking such action or for any loss or damage caused to the premises or to any other Guest, Attendee or other third party as a result of an Attendee’s failure to comply with this policy.
(c) TECA reserves the rights to require Attendees to leave the Center and to remove their belongings from the Center, without reimbursement, if TECA, in its sole discretion, shall determine that Attendee has used the Center in an irresponsible manner or in a manner that may compromise the safety of, or cause damage or harm to, the Center, any Attendees or any other person.
(d) Guest is liable for any damage, however caused, to the Center or injury to any person caused by Guest’s Attendee(s). TECA reserves the right to retain Guest’s credit or debit card details and charge or debit such amounts as it shall in its sole discretion deem required to compensate for the loss, damage, costs or expenses incurred or suffered by TECA as a result of said damages or injury.
(e) Guest shall remove all of its equipment from the premises at the conclusion of the Event, and will leave the premises in as good condition as when received. Without limiting the foregoing, Guest agrees to return and restore any property moved by Guest or its Attendees to its original place and condition, or repair it, if necessary, at Guest’s sole expense.
(f) TECA does not represent or warrant that the Center is suitable for the Event. Guest shall make its own investigations and satisfy itself that it can undertake the Event at the Center without causing any danger or harm to the premises or any person.
5. Representations; Warranties. Guest represents and warrants that: (a) it requires no further consent or permission to enter into this Agreement; and (b) this Agreement has been executed by a duly authorized signatory on Guest’s behalf.
6. Guest Indemnity. Guest hereby indemnifies, defends and holds harmless TECA, its parent company (The Rector, Church-Wardens, and Vestrymen of Trinity Church, in the city of New York), and both of their respective rectors, vicars, priests, church wardens, vestrymen, parishioners, officers, directors, attorneys, employees and agents, and each of their respective predecessors, successors, heirs, administrators, executors and assigns (collectively, the “Indemnitees”) from and against any and all losses, damages, costs, liability or expenses (including attorneys’ fees and settlement costs) arising from or relating to (a) Guest’s and Attendees’ use of the Center (including any personal injury or death to any person resulting from an act or omission by Guest, any Attendee, or any of Guest’s agents or employees); or (b) Guest’s breach of this Agreement.
7. Written Amendments. No amendment or modification of any provision of this Agreement shall be effective unless in writing. Email communications agreed by the parties are deemed effective to amend this Agreement.
8. Choice of Law; Venue. This Agreement shall be governed by and construed in accordance with the laws of the State of Connecticut, without reference to its conflicts of law provisions. Any dispute regarding this Agreement shall be subject to the exclusive jurisdiction of the state and federal courts situated in the State of Connecticut, and the parties hereby irrevocably submit to the personal and exclusive jurisdiction and venue of such courts.
9. Assignment. Neither party may assign this Agreement or any rights herein with the prior written consent of the other. This Agreement shall inure to the benefit of, and be binding upon, the parties, their successors and permitted assigns.
10. Counterparts; Construction. This Agreement may be executed in two or more counterparts, all of which when taken together shall be considered one and the same agreement and shall become effective when counterparts have been signed by each party and delivered to the other party. In the event that any signature is delivered by facsimile or “PDF” transmission, such signature shall create a valid and binding obligation of the party executing the same with the same force and effect as if such facsimile or “PDF” signature page was an original thereof. Section headings are for convenience only and do not alter, and will not be used to interpret, the meaning of this Agreement. The word “including” in this Agreement will be understood to mean “including, without limitation”.
Terms and conditions for groups:
1. Room Availability and Fees. Room allocation is based on availability at the time of booking. Additional rooms may become available within 30 days of the Event should another group not fill its block. Upon completion of the Event, Guest shall be financially responsible for payment of the amount due, which shall be no less than 80% of the Estimated Total Cost.
2. Reservations. Room details are due no fewer than 30 days before the start of the Event. These may include the number of Attendees and the double and single rooms desired, based on availability. In the event of failure to provide final information by that time, TECA may release the reserved rooms without notification. Once Guest has submitted final room details, reserved but unused rooms will be automatically released.
3. Contract Amendment Policy. As early as practicable, Guest will notify TECA of cancellation by email to retreat@trinitywallstreet.org. Cancellations will be subject to the following terms:
- more than six (6) months prior to its scheduled start – 20% (the Deposit);
- six (6) months to 60 days prior to its scheduled start – 40% (2X the Deposit);
- 60 days or less prior to its scheduled start (including failure to show up to the Event without cancellation) – 100% of the Estimated Total Cost.
(b) Individual Attendee Cancellation/No-Show. In the event of a cancellation made more than thirty (30) days prior to the Event, TECA will credit Guest the cost of the room, less a $50 cancellation fee. For a cancellation made within thirty (30) days of the Event, or if an Attendee simply does not show up to the Event, TECA will retain the full cost for the room from the Deposit.
(c) Attendee Late Addition. The Center’s expenses increase with the late addition of Attendees prior to the Event. Therefore, if Guest adds Attendees within 10 days of the start of the Event, Guest will be required to pay the fee for the additional Attendee plus [10%]. TECA may deduct these amounts from Guest’s credit or debit card on file.
4. Use of the Retreat Center; Restrictions; Damages Policy.
(i) follow promptly and courteously TECA staff’s directions regarding access, supplies, obstruction, and placement of equipment;
(ii) safeguard and keep free from damage the premises, including the walls, flooring, ceiling and grounds, and all other items in and around the premises;
(iii) safeguard and keep free from damage any religious artifacts, exhibits, items or objects on display;
(iv) observe any site procedures relating to use of the premises as required by the staff; and
(v) refrain from smoking in any area of the Center.
(i) pets (except for guide dogs and certified emotional support animals);
(ii) pillows, bed sheets, duvets or other items of bedding;
(iii) appliances or other equipment for heating or cooking purposes; or
(iv) boats or floatation devices, such as canoes, kayaks, or rafts.
TECA reserves the right to remove and/or confiscate any of the above items found on the premises without notice and to charge Guest for any costs incurred by taking such action or for any loss or damage caused to the premises or to any other Guest, Attendee or other third party as a result of an Attendee’s failure to comply with this policy.
(c) TECA reserves the rights to require Attendees to leave the Center and to remove their belongings from the Center, without reimbursement, if TECA, in its sole discretion, shall determine that Attendee has used the Center in an irresponsible manner or in a manner that may compromise the safety of, or cause damage or harm to, the Center, any Attendees or any other person.
(d) Guest is liable for any damage, however caused, to the Center or injury to any person caused by Guest’s Attendee(s). TECA reserves the right to retain Guest’s credit or debit card details and charge or debit such amounts as it shall in its sole discretion deem required to compensate for the loss, damage, costs or expenses incurred or suffered by TECA as a result of said damages or injury.
(e) Guest shall remove all of its equipment from the premises at the conclusion of the Event, and will leave the premises in as good condition as when received. Without limiting the foregoing, Guest agrees to return and restore any property moved by Guest or its Attendees to its original place and condition, or repair it, if necessary, at Guest’s sole expense.
(f) TECA does not represent or warrant that the Center is suitable for the Event. Guest shall make its own investigations and satisfy itself that it can undertake the Event at the Center without causing any danger or harm to the premises or any person.
5. Representations; Warranties. Guest represents and warrants that: (a) it requires no further consent or permission to enter into this Agreement; and (b) this Agreement has been executed by a duly authorized signatory on Guest’s behalf.
6. Guest Indemnity. Guest hereby indemnifies, defends and holds harmless TECA, its parent company (The Rector, Church-Wardens, and Vestrymen of Trinity Church, in the city of New York), and both of their respective rectors, vicars, priests, church wardens, vestrymen, parishioners, officers, directors, attorneys, employees and agents, and each of their respective predecessors, successors, heirs, administrators, executors and assigns (collectively, the “Indemnitees”) from and against any and all losses, damages, costs, liability or expenses (including attorneys’ fees and settlement costs) arising from or relating to (a) Guest’s and Attendees’ use of the Center (including any personal injury or death to any person resulting from an act or omission by Guest, any Attendee, or any of Guest’s agents or employees); or (b) Guest’s breach of this Agreement.
7. Written Amendments. No amendment or modification of any provision of this Agreement shall be effective unless in writing. Email communications agreed by the parties are deemed effective to amend this Agreement.
8. Choice of Law; Venue. This Agreement shall be governed by and construed in accordance with the laws of the State of Connecticut, without reference to its conflicts of law provisions. Any dispute regarding this Agreement shall be subject to the exclusive jurisdiction of the state and federal courts situated in the State of Connecticut, and the parties hereby irrevocably submit to the personal and exclusive jurisdiction and venue of such courts.
9. Assignment. Neither party may assign this Agreement or any rights herein with the prior written consent of the other. This Agreement shall inure to the benefit of, and be binding upon, the parties, their successors and permitted assigns.
10. Counterparts; Construction. This Agreement may be executed in two or more counterparts, all of which when taken together shall be considered one and the same agreement and shall become effective when counterparts have been signed by each party and delivered to the other party. In the event that any signature is delivered by facsimile or “PDF” transmission, such signature shall create a valid and binding obligation of the party executing the same with the same force and effect as if such facsimile or “PDF” signature page was an original thereof. Section headings are for convenience only and do not alter, and will not be used to interpret, the meaning of this Agreement. The word “including” in this Agreement will be understood to mean “including, without limitation”.